1. Introduction
At WE CARE, we are committed to protecting the privacy of our students, parents, staff, and all individuals associated with our school community. This Privacy Policy outlines how we collect, use, store, and protect personal data in compliance with applicable data protection laws.

2. Data Collection
We collect personal data through various means, including but not limited to:

• Enrollment forms

• Online portals and apps

• Surveys and assessments

• Medical and health forms

• Communications via email, phone, or written correspondence
   

3. Types of Personal Data Collected
The types of personal data we collect include:

• Student Information: Name, age, date of birth, gender, contact details, academic records, attendance records, health information, and behavior reports.

• Parent/Guardian Information: Name, contact details, occupation, relationship to student, and emergency contact information.

• Staff Information: Name, contact details, employment records, qualifications, and payroll information.

• Financial Information: Tuition payment details, bank account information, and financial aid data.

• Photographs and Videos: Images and videos of students and staff taken during school activities, which may be used for educational purposes or promotional materials (with consent).

4. Purpose of Data Collection
We collect and use personal data for the following purposes:

• Educational purposes: To deliver educational services, monitor academic progress, and manage attendance.

• Administrative purposes: To manage enrollment, maintain records, and communicate with parents/guardians.

• Health and safety: To ensure the health, safety, and well-being of students and staff.

• Legal obligations: To comply with applicable laws and regulations.

• School communication: To share important updates, newsletters, and other school-related information.

• Marketing and promotion: To use photos, videos, or testimonials in school marketing materials with the appropriate consent.
   

5. Legal Basis for Processing Data
We process personal data based on the following legal grounds:

• Consent: When consent is required, such as for marketing purposes or the use of photographs.

• Contractual necessity: For managing student enrollment and providing educational services.

• Legal obligations: To comply with statutory or regulatory requirements.

• Legitimate interests: For purposes such as maintaining school records, ensuring security, and improving school services.
   

6. Data Sharing and Disclosure
We do not sell or share personal data with third parties for marketing purposes. However, we may share personal data in the following circumstances:

• Service providers: We may share data with trusted third-party service providers who assist in the operation of the school (e.g., IT support, educational platforms, transportation services).

• Government authorities: We may be required to share personal data with government bodies or law enforcement agencies as part of legal or regulatory compliance.

• Emergency situations: In the event of an emergency, we may share relevant health and contact information with medical professionals or emergency responders.

• Other educational institutions: When students transfer to another school, we may share relevant academic and health records.
   

7. Data Retention
We retain personal data for as long as necessary to fulfill the purposes for which it was collected, including legal and regulatory requirements. Data retention periods vary depending on the type of data:

• Student records: Retained for [insert time period] after a student leaves the school.

• Financial information: Retained for [insert time period] for audit and compliance purposes.

• Health records: Retained as required by law.

Once the retention period has expired, we securely delete or anonymize personal data.

8. Data Security
We implement appropriate technical and organizational measures to protect personal data from unauthorized access, disclosure, alteration, or destruction. These measures include:

• Encryption of sensitive data

• Password protection for school systems and databases

• Access controls to limit access to personal data to authorized personnel

• Regular audits of our data protection practices

While we strive to protect all data, we cannot guarantee the security of data transmitted over the internet.

9. Rights of Individuals
Individuals have the following rights regarding their personal data:

• Access: You have the right to request access to the personal data we hold about you or your child.

• Correction: You have the right to request corrections to any inaccurate or incomplete personal data.

• Deletion: You have the right to request the deletion of personal data, subject to certain legal obligations.

• Objection: You have the right to object to the processing of personal data in certain circumstances.

• Data portability: You have the right to request the transfer of your data to another institution, where technically feasible.

To exercise any of these rights, please contact us using the information provided in the Contact Information section.

10. Parental Consent
For students under the age of [insert minimum age, e.g., 16], we require parental or guardian consent for the collection and processing of personal data.

11. Cookies and Online Data Collection
Our website uses cookies and similar tracking technologies to improve user experience and analyze site traffic. For more details, please refer to our [Cookie Policy].

12. Changes to the Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website and communicated to parents/guardians through school channels. Continued enrollment at the school constitutes acceptance of the updated Privacy Policy.

13. Contact Information
If you have any questions or concerns regarding this Privacy Policy or how your personal data is handled, please contact us at:
WE CARE

Gate No1, Eldeco Udyan 1,

Lucknow - 226002,

India

+91 9511083246 ;   +91  8307106101
 Info@wecare.com